Register name privacy statement
According to the General Data Protection Regulation, the personal data controller of a register is obligated to inform the register’s data subjects in a clear manner. This statement fulfils this informing obligation.
Personal data controller
Company name A.Y.Mirai Oy
Contact information:
Hirvensarvi 18
Postal code, town 90540, Oulu
Contact information in matters related to personal data files
A.Y.Mirai Oy
Hirvensarvi 18
FI- 90540, Oulu
+358 404859888
yoko.keranen@aymirai.com
Data subjects
Customers
Purpose of use of personal data
• Personal data is being processed based on an existing customer relationship
• Personal data is being processed based on consent (e.g. a list of potential customers collected at a fair, and the form has included giving consent for marketing)
Purpose for the register and the processing of personal data
Personal data is only being processed for predetermined purposes, which are:
• Customer relationship management
• Informing about services
Personal data recorded in the register
The customer register contains the following information:
Contact information
• Name
• Address
• E-mail
• Phone number
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Customer information
• Information on products/services ordered or requested
The data subject’s rights
The data subject has the following rights, and requests for their use should be sent to A.Y.Mirai Oy.
Right to access data
The data subject may check the data we have recorded.
Right to rectification
The data subject may request the rectification of inaccurate or incomplete personal data.
Right to object
The data subject may object to the processing of personal data if the data subject feels that personal data has been processed unlawfully.
Right to forbid direct marketing
The data subject has the right to forbid the use of personal data for direct marketing.
Right to deletion
The data subject has the right to request the deletion of data if personal data processing is not necessary. We will handle the request for deletion and proceed to either delete the data or state a justified reason for not being able to delete the data.
It should be noted that the controller may have legal or other rights to not delete the requested data. The controller is obligated to preserve accounting materials for the duration (10 years) set out in the Accounting Act (Chapter 2, Section 10). For this reason, materials related to accounting cannot be deleted before that term has expired.
Withdrawing consent
If the processing of personal data is only based on the data subject’s consent and not for instance on a customer relationship or membership, the data subject may withdraw consent.
The data subject may complain of the decision to the Data Protection Supervisor
The data subject has the right to demand us to restrict the processing of controversial data until the matter is solved.
Right to complain
The data subject has the right to complain to the Data Protection Supervisor if the data subject feels that we are violating the effective data protection regulation when processing personal data.
Contact information of the data protection supervisor: www.tietosuoja.fi/en/index/yhteystiedot.html
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Regular information sources
The information provided should include the nature of the information sources (e.g. whether it is a publicly or privately maintained information source, the type of the organisation/field/sector and information on where the data is originating from (e.g. EU or non-EU). The specific source of information should normally be provided unless it is impossible.
Customer information is regularly obtained from:
• From the customer as the customer relationship is born
• From the customer through an online form
Regular disclosure of data
If you are not disclosing information:
The data is not generally disclosed for marketing purposes outside A.Y.Mirai Oy.
Duration of processing
Personal data is usually processed for as long as the customer relationship exists.
Personal data processors
Personal data is processed by employees of A.Y.Mirai Oy.
Transferring data outside the EU
Personal data is not transferred outside the EU or the EEA.
Automatic decision-making and profiling
We are not using the data for automatic decision-making or profiling.